Dassault Systèmes, the 3DEXPERIENCE Company, has always recognized data protection as an important topic for its stakeholders in the digital age and understands the responsibility that comes with the handling of personal data.
The purpose of this Policy is to let applicants (“You”) know how Dassault Systèmes S.E and its affiliates (together “3DS”) collect and use their Personal Data and how they can control its use.
This Policy applies to the Personal Data provided to 3DS acting as data controller by You through the recruitment process including in connection with 3DS’ careers website and/or offline.
Personal Data means any information relating to an identified or identifiable person. An identifiable person is a person who can be identified, directly or indirectly, in particular by reference to an identification number or to one or more factors specific to a natural person.
In the course of the recruitment process, 3DS requires You to provide certain Personal Data that may vary depending on the country and the recruitment phases.
Subject to applicable law and depending on the applicable step of the recruitment process, Personal Data collected may include:
If 3DS provides You with an offer, additional Personal Data that is necessary for the execution of the recruitment, will be requested, which may include:
In all cases, the Personal Data processed by 3DS is limited to data necessary to the purposes of conducting the recruitment process. However, it is being understood that You may choose to provide 3DS with additional Personal Data on a voluntary basis.
3DS will process your personal data for one or several of the following purposes:
3DS will not process Personal Data in a way that is incompatible with the purposes for which it has been collected. To the extent necessary for those purposes, 3DS will take reasonable steps to ensure that Personal Data is relevant for its intended use, accurate, complete and current.
3DS does not store your personal data for more time than necessary and only as long as required to fulfill the purposes set out above. Retention periods may vary depending on the data categories and the processing activities.
If You are selected for hire, your Personal Data will be included in your administrative file and will be kept according to the retention period applicable to your employment contract or offer letter as mentioned in the 3DS Human Resources Data Privacy Policy.
If You are not selected for hire, your Personal Data will be kept for a maximum period of two years in order to contact You if a new offer matches with your profile. This timeframe can be extended for an additional period of two years if agreed by You.
Where 3DS is processing and using Personal Data as permitted by law or with your consent, 3DS will store them (i) where 3DS has a legitimate interest in using them, only as long as required to fulfill the purposes set out above or (ii) where 3DS has a legitimate interest in using your Personal Data, until You object to 3DS’ use of your Personal Data or (iii) where You gave your consent, until You withdraw it. However, where 3DS is required by applicable law to retain Your Personal Data longer or where your Personal Data is required to assert or defend against legal claims, 3DS will retain them until the end of the relevant retention period or until the claims in question have been settled.
3DS does not rent or sell information but may share your necessary Personal Data for certain business purposes with the following categories of organizations:
3DS may transfer your personal data from Europe (or a country that is considered as offering an adequate level of protection as adopted by the European Commission on the basis of Article 45 of the General Data Protection Regulation 2016/679 (“GDPR”) to another country. 3DS continually monitors the circumstances surrounding any transfer in order to ensure that these transfers maintain, in practice, a level of protection that is essentially equivalent to the one guaranteed by the GDPR and relies on the Standard Contractual Clauses issued by the European Commission in the absence of an adequacy designation.
Depending on the applicable data protection laws, You may have some or all of the following rights with regard to your personal data:
If the processing of your personal data is based on your consent, You have a right to withdraw that consent at any time.
If you have an account, You can exercise your rights by logging on to your account. Otherwise, you may exercise your rights by submitting your request here: https://www.3ds.com/privacy-policy/contact.
Depending on the scope of the request, and if permitted under applicable law, 3DS may charge a reasonable fee to cover costs incurred in connection with such request. 3DS may deny access to your personal data in limited circumstances in accordance with applicable laws and regulations or if 3DS’ legal grounds override your legitimate interest to privacy.
3DS maintains appropriate technical and organizational measures to protect your Personal Data from loss, misuse and unauthorized access, disclosure, alteration and destruction during transmission and once in its possession. However, while 3DS strives to protect your personal data, in light of the inevitable risks linked to the Internet, 3DS cannot guarantee full protection against any leak.
It is important for You to exercise caution to prevent unauthorized access to your personal data. You are responsible for the confidentiality of your password and information appearing on your account. Consequently, You must ensure that You log out of your session in the event of shared use of a computer.
In order to improve your browsing experience on 3DS websites and apps, 3DS uses cookies or other similar technologies that may process your personal data.
Depending on the website or app, 3DS uses different types of cookies:
To see the list of cookies used by 3DS and their purpose, click here.
You can remove or reject functional and advertising cookies. However, if You do not accept certain cookies, some functionalities and features of the sites and apps may not function properly and You may experience some inconvenience in their use.
You can set your cookie preferences at any time by clicking "Manage my cookies preferences" link in the footer of the website.
3DS is committed to ensuring the privacy of personal data: You can contact the 3DS Data Protection Officer via the following form: https://www.3ds.com/privacy-policy/contact if:
When You want to report a claim by lodging a complaint to the 3DS Global Data Protection Officer, You will need to send a letter to the address mentioned at the end of this Policy or submit your claim using the form referenced above containing (in addition to the information required by the form and depending on the type of complaint) the name or reference of the concerned processing and any additional information as reasonably requested by the 3DS Global Data Protection Officer.
You have a right to file a complaint with your local data protection authority.
This Privacy Policy may be updated from time to time in accordance with 3DS’ requirements and circumstances, or where required by applicable laws and regulations so please check back periodically for updates. If major changes occur to this Privacy Policy, 3DSmay inform You via email or by posting a notice on 3DS websites or apps.
The effective date of this Policy is March, 21th 2022.